Member Management

With the RallyCat system, people can automatically become members to the association using the online application and the e-commerce tool. Once the payment has been approved by an Administrator, the new member can edit their profile (which includes all pertinent contact information along with a photo), and will be listed in the online member directory.

Once the person is an official member, an integrated email system makes the membership renewal process quick and easy:

• Expiration of your membership is done automatically based on your organization's renewal schedule.
• As members apply or renew, an automatic email confirmation is sent.
• The system will automatically enable and disable website logins as members register and expire.
• A history log of membership status and renewal dates is available to view online or export to Excel at anytime.

The Member Management module also includes:

• Private members-only and board member-only areas for internal documents and notices.
• Subscription to daily or weekly email digests on the most recent association news or forum postings.
• And more...

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Content Management

No modern website should be without a content management system (CMS).  The benefits to you and your association are many:

• simple update procedures make it easier to keep your site fresh
• distributed management prevents the "webmaster bottleneck"
• give control of different sections to different staff or volunteers
• allow senior staff to review changes before taking them live
• no reliance on expensive consultants for simple changes and updates
• easier to re-brand or update your look
• recover old versions of pages quickly
• separation of content and design makes maintenance easier

RallyCat uses the Exsite Webware CMS, which gives you all of these benefits, plus a rich set of specialized modules for all kinds of special effects and database-driven functions.  For example, all of the following plug-ins are available in a RallyCat system:

Event Calendar Online Registration Web Forms Photo Gallery & Albums Slideshows Google Maps

Banner Ads Tell A Friend Print-Friendly  Site Search News Module Email Broadcast

Survey & Polling Forums, Blogs & Discussion Groups Members-only RSS Feeds Document Downloads 'Real-time' Reports

All of these modules can be updated and managed with user-friendly control panels and forms that you access through your browser.  No special software or technical knowledge is required.  You can learn to use the whole system in an hour.

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Ecommerce Management

Online Donation

Process online donations quickly, easily, and securely using your organization's merchant account. This module allows for one-time giving or re-occurring donations, such as monthly. Administrator's can view or print real-time financial reports and all data can be exported to Excel.

Catalogs

A Catalog + Shopping Cart system allow you to set up multiple options for your products and optionally specify additional costs for each option. Options can be previewed through an inline image gallery.

Event Management

A good online event management system will automate your activities, processes and practices, as well as increase your ability to handle a greater capacity of events.

Exware’s online Event Management systems integrate within an organization’s existing website and can accommodate standalone or multiple events without any per registrant or per event fees.

Standard features include calendaring and scheduling, event promotion, registration forms (with or without e-commerce), custom and ad hoc reporting, and email tools for communicating with registrants, sponsors and exhibitors.

Social Networking

Ease your content management load by soliciting content from your members.  They can share opinions in forums, comment on blog and news articles, add their own events to the event calendar, manage their own profiles, share photos and even participate in surveys and polls. Some of these social networking tools include:

• Twitter - Automatically display tweets by association member, or by tweets that mention your association.
• Forum - Have your members participate in a Members Only forum, where they can discuss and comment on any topics relevant to the association or on the latest gossip/news.
  
• Blogging - Create an Association Blog to share tips, advice, etc...and let your members comment on every posts.
  
• News - Keep your members up to date by posting the latest association news or industry-related news.
  
• Job Posting - A tool that makes it simple for you or your members to list job openings on the website.
  
• Member Profiles - Members have the ability to manage their own profiles, photos, and contact information.
• Chat - A tool that lets members privately communicate with each other right on the website, no need for email or instant messaging software.
• Event Calendar - List association events on a private calendar and/or allow your members to post their own events on a public calendar.

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Email Management

RallyCat also comes pre-built with a useful Email Management tool. With the push of a few buttons, you can directly email all of your members. You can also:

• Create regular emails that can be scheduled to be sent on specific dates.
• Create custom email recipient group filters that will automatically select all members from the database that fit the set criteria, and send the email. Examples: all members living in Vancouver, all inactive members in Toronto, etc.
• Schedule the email, add attachments, add a graphic to the top of the email, or the bottom of the email. The email itself can be edited and formatted using a WYSIWYG editor.
• Allow members or the public to subscribe to subscriber lists, and then schedule and send emails to these subscription lists. (They may also create an arbitrary number of subscription lists).
• View reports of what emails were sent, and when they were sent.
• Customize emails with merge field capability.